Features

Purchasing, receiving and landed cost

• Vendors with the products you buy from them, their prices, case sizes and lead times.
• Purchase orders with several lines, shipping, tax, import duty, customs and other fees, credits and discounts; PO PDFs to print or e-mail; purchase orders imported in bulk.
• Case packs: order in cases, reorder suggestions in whole cases, case labels and case scans.
• Receiving with lot numbers and expiry dates, several purchase orders at once, short and over shipments, closing a line short, reversing a receipt.
• Prep centers and warehouses: enter or import a prep center's invoice and allocate its fees and tax to the purchase orders they belong to.
• The true landed cost of every unit, and every sale costed first in first out (FIFO) or earliest expiry first (FEFO).
• A break-even calculator per product, with saved scenarios to compare.

In the manual: purchase orders, receiving, landed cost with a worked example, the break-even calculator.

Inventory, warehouses and Walmart WFS

• Available stock (on hand, less held and reserved units) on every stock screen; confirmed sales orders reserve their units.
• Batches and lots with holds, lot history from receipt to sale, and lot counts.
• Adjustments, cycle counts, transfers between warehouses with an in-transit status, bin transfers, removal orders, restock requests and returns.
• Kitting and bundles with labour and packaging cost, and un-kitting at the components' original cost.
• Product and batch labels with a barcode and a QR code (2" x 1", 2.25" x 1.25", 4" x 6", Avery 5160 and 5163), and pick lists sorted by bin.
• Walmart Fulfillment Services: warehouse reconciliation, inbound shipments with the units Walmart has received, and WFS claims - a paste-ready Seller Center case per lost, damaged or short-received discrepancy, with the reimbursements matched to it.
• 3PL reconciliation against your third-party logistics provider's stock.

In the manual: batches and lots, kitting, WFS reconciliation, WFS claims.

Sales and settlements

• Walmart sales and settlement report imports with a preview before anything is saved; overlapping files never import an order line twice.
• Fees and refunds matched to the order line they belong to; storage fees in their settlement period; Walmart's reimbursements checked and counted in net profit.
• Big files in the background: sales and settlement files up to 100 MB, with a progress bar; an import that stops part-way keeps what it saved and finishes when you import the file again.
• Manual sales orders, for example from pop-up shops and markets, grouped by event.
• Files whose columns differ: column mapping and import templates; the Import Wizard recognises a file and opens the right import.
• Estimated marketplace fees until the settlement arrives, always shown apart from the real fees.

In the manual: sales imports, settlement imports, the Import Wizard.

Marketplaces and file imports

• Shipping your Amazon, eBay and Etsy buyers paid counts as revenue.
• Companies in other currencies: a Walmart Canada or Mexico store can be its own company in Canadian dollars or Mexican pesos, with the European Central Bank's reference rates.

Customers, orders and bills

• Customers with contacts, payment terms, tax exemption, credit limits and their own prices.
• Sales orders from draft to shipped, with backorders, packing slips, invoices, payments and an AR aging report; profit per customer.
• Vendor bills from vendors, prep centers and 3PLs, linked to receipts, with payments, an AP aging report, a three-way match warning and due dates in the cash flow.
• Business expenses that belong to no product, once or every month, quarter or year.

In the manual: customers, customer orders, vendor bills.

Reports and dashboards

• A Dashboard with alerts, which each user arranges with the widgets their role may see.
• Profitability by product, vendor, channel and event; margin analysis; current, aged and on-order inventory; stock value per insurance category.
• Replenishment with the lead times your vendors really take, your own seasons, what-if scenarios, and stock-out and overstock cost estimates.
• Cohorts of products by launch month, returns, lot history, cash flow with a warning before it goes below zero, an Executive Summary and Cost Intelligence.
• CSV export and print for every report; reports e-mailed as PDFs every week or month.
• A global view across your companies and a global search.

In the manual: the report tabs, customizing the Dashboard.

Connections

Every connection is off until an Admin sets it up, and each company has its own. In the manual: the Walmart API, QuickBooks, 3PLs, Power BI, coming later.

Team, office and phone

• Several companies in one installation, each with its own data, and a demo company with made-up data to try things out.
• Users with roles - Admin, Manager, Purchaser, Receiving, Reports Only - access per company, and an Activity Log of who did what.
• Office server mode in every plan: one PC keeps the data, the other PCs of the office connect with a connection code, over an encrypted connection, on private networks only. Seats count the people signed in on all PCs together. Works with up to 20 people on a 2-core PC (tested). For more than 10 people at once we recommend 4 or more cores.
• Several windows at once, keyboard shortcuts, and a background mode in the system tray that keeps backups and e-mails going.
• The phone companion: the Dashboard, profit per product and stock lookup on a phone on your office network - read only, off until an Admin switches it on.

In the manual: roles, the office server, the phone companion.

Your data, backups and privacy

• Your business data stays on your PC (or your office server) and is stored encrypted there, with a recovery code for a new PC.
• An automatic backup every day, checked every hour while the app runs, and a backup before every update.
• A backup password that opens a backup on any PC, and an automatic off-site copy to a OneDrive or Dropbox folder or a USB drive.
• What leaves your computer: the license check (your license key, its ID and a machine fingerprint - no business data), the e-mail you set up and the connections you set up. No usage statistics.
• Support sessions use a time-limited token made for your installation and are marked in the Activity Log; a support file holds the facts support needs and none of your data.

In the manual: what leaves your computer, automatic backups, encryption on this PC.

Local AI assistant Coming soon

• Answers questions about your figures, using only figures the app itself computed. It cannot change anything.
• Runs on this PC, or on the office server for every PC of the office: an Admin chooses a model, which is downloaded and checked; nothing leaves your computer.
• Off by default; an Admin turns it on after a screen that explains what it does.
• Coming soon: it is not part of any plan until it is released.
• Until the model is published for download, the assistant's card in the app says Coming soon.

In the manual: setting up the assistant (what the PC needs).

Resellers

Partners can resell LivingRoom: a reseller buys one-year license keys at a wholesale price and assigns them to their customers from the Reseller Portal. The programme is being prepared and runs under the Reseller Terms; contact us to register your interest.